Hostess Agency: Book Hostesses for Trade Fairs & Events

A hostess is a temporary employee who supports companies at trade fairs, congresses, openings or other events to look after, accompany or advise guests, visitors or the like. The word hostess comes from the Latin “hospes”, which means hospitality. Hostesses assume the position of a host – they receive and accompany customers, as well as guests through the event. They are often the first point of contact at the trade fair stand or at the entrance to an event and ensure that everything runs smoothly, as well as the satisfaction of the guests. Hostesses are hired by companies for small and large, national or international events at which the company is represented and wants to perfect its appearance. 

A good hostess is flexible and recognizes independently where help is needed. The hostess takes care of arising problems to relieve the exhibiting company in the best possible way. The employees can devote themselves better to their tasks due to the relief. Hostesses have a lot of experience in dealing with different customers and guests, have good manners and shine with stress resistance. While an event means a lot of pressure and stress for a company, these events are routine for a hostess, so she can handle stressful situations in a more neutral way. Other additional attributes or characteristics of trade show hostesses are for example: foreign language skills, experience as a translator, sales experience, intercultural people skills, model experience, catering experience, barista skills, a quick adaptability to different industries, industry-specific knowledge.

A hostess agency arranges hostesses for various events where a company is represented. The agency helps with the selection of hostesses and organizes the assignment of the booked hostess. Due to the experience of the agency, both the company and the hostess can be professionally advised on all aspects of the event. The agency acts as a contact and link for both sides of this mediation – company and hostess. In our hostess card index of Glowstaff we lead hostesses for fairs and any small and large events. In the selection of our hostesses we attach importance to communication skills, charisma and readiness for action. Our hostesses have a lot of experience in dealing with visitors and guests of all kinds and therefore accompany you safely through your trade fair or event. We also take care of the briefing in order to perfectly prepare our trade fair hostesses for their assignment at your trade fair stand or event. So you can concentrate on your tasks – and our hostesses on their tasks!

In the contact form you tell us your requirements for the desired hostess and the key data of your event. Based on this information, we will search for available hostesses and present you with a selection. You can choose then a hostess to support you at your event or leave the professional selection to us. We present you the sedcards of our available hostesses. On these sedcards you will find language skills, current activity, education, experience and photos to help you finalize your booking. We are also happy to make recommendations about our hostesses. These recommendations are based, when possible, on our experience with our trade show hostesses or how we feel about them based on our personal contact with them. 

The time of your trade fair and event planning is associated with a lot of stress for you. We therefore want to keep the booking process as uncomplicated as possible. We rely on clear and goal-oriented processes. We have been able to perfect these processes as a result of our many years of experience. For us, every booking has the goal of starting a long-lasting cooperation. We put a lot of work into each placement – that’s why we don’t want one-time contacts. Recommendations by satisfied customers and hostesses contribute a large part to the success of our hostess agency. Therefore, every trade show hostess placement is equally important to us. For a transparent service provision, we only recommend hostesses if the fair hostess has already carried out many orders for us and we have already received good feedback because of them. If requested, we can brief our hostesses professionally and conscientiously. We can do this because of our long experience. Thus, you can be sure that our hostesses will create full added value from the first minute of their assignment. The trade fair hostesses reliably complete their tasks – so you can concentrate on yours!

Is the next trade fair appearance, conference or meeting or other company event coming up? Are you looking for professional support for general or specific tasks? Use the experience of our hostess agency and entrust us with your next hostess booking. Simply contact us via our booking request form. Based on your data and requirements, we will search for available and suitable hostesses for your event.

Over the years, we have been able to gather some reviews from our customers and hostesses. Below you will find a small selection of our reviews. If you would like to read more reviews, you are welcome to get an impression here.

Depending on the event, different skills are required. On the other hand, every hostess has different strengths and qualifications. If a hostess is particularly self-confident and open, she is perfect for the initial contact of customers or for samplings. If a hostess has gastronomy or catering experience, she can provide highly professional service at the booth. Another hostess has modeling experience, can react quickly and pose in a targeted manner. And then there are hostesses who may have previous experience in your industry. They can be used even for more demanding customer meetings. If you are unsure, we will be happy to provide you with an assessment of which of our hostesses is best suited for your project.

A fair hostess accompanies you and your company skillfully through your trade fair appearance. A fair hostess can support you in all general tasks around the stand organization and assist both customers and you with questions and concerns. As a rule, fair hostesses are the first contact person for prospective customers and customers, keep order on the stand, fill up information material and take care of the beverage service.

An info hostess takes over the position of a receptionist, receives guests and interested parties and directs them professionally. Depending on the event, the guests must be directed to a responsible employee or the event procedure and the associated premises and locations are explained to them. An information hostess should be able to answer general questions or frequently asked questions from guests in a professional manner. Accreditation and guest list support are also part of this position. 

A service hostess, as the name suggests, takes care of the service at an event or at a trade fair stand. This is usually the beverage service – if it is agreed also sometimes catering. A service hostess serves the guests and employees, ensures order and keeps an eye on the beverage stocks and cleanliness at the workplace.

A model hostess can be used as an eye-catcher at a trade show booth or as a walking act, can be photographed together with visitors at photo stations, or can be specifically staged at press appointments. To represent sponsors, partners and references, model hostesses often wear specially made printed outfits. Model hostesses enhance the overall visual impression of the company’s appearance and ensure recognition value and positive associations. 

Interpreter hostesses are very popular at international trade shows, for companies that have a large customer base from certain countries or those companies for whom communication in English is an obstacle. Both companies and their guests and customers are happy to have hostesses with whom they can communicate in their native language to avoid language barriers. Depending on their experience, there are also hostesses who can be booked for translations up to business level.

A chief hostess is given even more responsibility than a regular hostess. In case of larger assignments of several hostesses, a chief hostess serves as a mutual contact person for all parties: Hostesses, client, agency. She assumes responsibility for the team, keeps track of the break schedule and ensures that the hostesses’ tasks are adhered to.

A congress hostess has the accompanied organizers and visitors through a congress. Starting with the welcome and briefing of the guests, she always serves as a contact person for all kinds of questions about the congress. She explains the course of events and the premises to the guests, distributes information material, attendance certificates, etc. During lectures and discussion rounds, she is usually responsible for handing out and collecting microphones or headsets.

A VIP hostess is assigned to take care of special guests more exclusively than regular guests. A VIP hostess can be chosen as a personal contact person, so that the VIP always knows who to contact. A VIP guest can be a regular customer, a potential big new customer or a celebrity. These are people for whom a company wants to ensure the perfect care or, as a sign of appreciation, wants special treatment.

A cloackroom hostess usually has experience as a cloackroom mistress and is responsible for the orderly management of the checkroom at an event. Cloackroom hostesses should be stress resistant and organized.

For an uncomplicated and successful hostess employment, it is helpful to receive a lot of information about the hostess employment from the beginning. The more information is provided in advance during the booking request, the fewer queries there will be. This saves a lot of time and avoids misunderstandings regarding the hostess booking. In addition to regular key data and the task description for the hostess, the following information also helps us: Exact times, requirements, dress code, possibility of assumption of additional costs, such as parking costs, accommodation, catering. With this information we can immediately ask our hostesses for their availability. Please think in advance about the exact tasks the hostess should take over during her assignment. The more precise the job description we give to our hostesses, the more suitable and satisfactory will be the selection of applicants and finally the performance at the event itself. 

Use our online contact form to inform us about your trade fair stand, event or other occasion. Based on your requirements and key data, we will search for available hostesses. You can leave the expert selection of suitable and professional hostesses to us to make the decision for you, or make a selection on your own. Have we aroused your interest? Use the experience of Glowstaff Hostess Agency and entrust us with your next hostess booking.